XREF

Streamlining reference checks for modern recruitment

Core Idea Discovery

User Stories / Journey Mapping

Graphic Interface

MVP Build

COUNTRY Australia
INDUSTRY HR Tech
PEOPLE INVOLVED 3

The Problem

Hiring decisions depend on good reference checks. But the process is often slow, inconsistent, and time-consuming. Recruiters juggle calls and emails, candidates chase referees, and employers wait days or weeks for feedback.

XREF set out to change that. Their mission: make reference checks simple, fast, and reliable—without losing trust in the process.

The challenge grew when Greenhouse, one of the world’s leading recruitment platforms, wanted to integrate XREF directly into its ecosystem. The goal was seamless two-way communication between the two platforms, powered by APIs, but without disrupting recruiter workflows.

The Solution

XREF partnered with ASPER BROTHERS to design and implement the integration. Using our 4-Step MVP Framework, we built a scalable solution that connects XREF with Greenhouse, enabling recruiters to request, collect, and analyze references in just seconds.

Despite the 10-hour time zone difference between Australia and Poland, our teams worked as one—synchronizing workflows, aligning on goals, and iterating quickly. Previous vendors had failed to deliver, but our approach prioritized risk mitigation, API mastery, and clear communication.

The tech backbone: Python with Django, containerized with Docker, ensuring reliability and scalability for global HR teams.

Key Features

Seamless Greenhouse Integration
➔ One-click reference requests from inside Greenhouse
➔ Automatic syncing of candidate and referee details
➔ Real-time data flow between both platforms

Automated Reference Collection
➔ Secure, mobile-friendly questionnaires for referees
➔ Structured responses and analytics generated instantly
➔ Recruiters step back—only final reports land in their inbox

Scalable API Bridge
➔ Two-way communication between Greenhouse and XREF APIs
➔ Robust error handling and fallback mechanisms
➔ Built to support continuous feature expansion

Feedback from the client

Client feedback speaks louder than any case study

Honestly, ASPER BROTHERS know their stuff inside and out. It’s not just that they’re tech-savvy; they get the bigger picture, too. They’re up to speed on what’s happening across a variety of industries, and that kind of broad know-how makes them invaluable to us.

Tim Griffiths, ex-CTO at XREF & RapidID, Partner at Scalare

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Impact

The integration now powers reference checks across industries worldwide. What once took days can now be done in minutes, with measurable benefits for recruiters, employers, and candidates alike:

➔ Recruiters save hours per hire by automating manual steps
➔ Employers gain structured, data-driven insights for better decisions
➔ Candidates enjoy a smoother, faster recruitment journey
➔ Reference checks are consistent, secure, and globally scalable

Today, XREF continues to grow as a trusted leader in HR tech, with integrations like Greenhouse helping them scale their impact worldwide.