custom CRM development
Mariusz Interewicz Updated: 23 Oct 2022 6 min to read

Custom CRM Development – When is a Customized Solution Better?

Customer Relationship Management software (CRM) has become a fundamental part of conducting business in the modern era. Companies in virtually every industry rely on CRM to generate new customers and manage their existing client base.

Despite the growing importance of CRM in the modern marketplace, many organizations still lack confidence that this software should be implemented in their everyday operations.

How can custom CRM development help your company? When should you consider custom CRM development services rather than off-the-shelf solutions? Review this comprehensive guide to differentiate between ready-made and custom solutions, and you’ll know how to determine when a dedicated CRM solution is the best bet for your company.

The Role of CRM Software

Modern organizations are required to deal with a diverse array of customers whose needs can vary greatly. With the help of CRM platforms, these businesses can automate maintaining customer relationships while optimizing employee engagement with those clients who have special needs. In addition to streamlining customer service, CRM software also collects helpful data on your unique customer base, which can be reviewed to assess the underlying consumer trends in your sector.

There is already a plethora of ready-made CRM options for business owners to choose from. These boxed solutions can be purchased right off the shelf and come with a predetermined set of features that many companies will find useful. While they may feature some customization options, many of these ready-made solutions offer standard service that isn’t uniquely tailored to the needs of anyone business. This allows boxed CRM solutions to be incredibly affordable.

CRM Industries 2021

CRM is a tool that increases productivity in almost every industry. Of course, it is most applicable to services, where a lot of work is carried out directly with the customer. / source: scnsoft.com


Small business owners may find it helpful to peruse a list of ready-made CRM solutions when they need to improve their customer management techniques. Rather than investing in custom CRM development, they find that ready-made CRM is too affordable to ignore. These off the shelf solutions are often quicker and easier to implement into a company’s existing digital infrastructure, too. Nevertheless, ready-made CRM solutions are notably inferior to custom CRM development in many ways. Business owners who want nothing but the best when it comes to the delicate task of customer management should closely review the advantages of a customized solution before making a final choice.

Custom vs Ready-Made Solutions

Enlisting the help of a custom CRM development company pays many dividends. Unlike off the shelf CRM solutions, which are generic and lacklustre, custom solutions are designed from the ground up with the needs of your business in mind. The experts who design these customized platforms often solicit feedback from the same workforce who will use them in the office. They’ll also research your target audience too so that the CRM software you employ to manage customer communications is packed with features that are useful to your biggest clients.

Small business owners and corporate professionals who want to impact new clients will soon discover that a customized CRM platform illustrates their commitment to excellent customer service. In addition to enhancing the ability of your employees to respond to customer problems, customized CRM platforms also collect more and better data for your company to assess.

CRM Issues

One reason for failure in implementing CRM is the lack of integration with other tools or too complicated data entry. Custom CRM allows you to eliminate these issues significantly. / source: scnsoft.com

Custom CRM development services thus allow your business to unlock the secrets to growth hidden in customer data that ready-made solutions can’t detect. Rather than collecting huge sums of useless data on every customer in your database, customized solutions collect rare insights focused on your most essential clients. Your company can then leverage this data to improve your commercial relationship and bolster profits. Organizations that fail to employ custom CRM platforms to collect and analyze commercial data are letting valuable dollars slip through their fingers.

The Analytic Advantages of Custom CRM

Ready-made CRM continues to entice small business owners due to its affordable price and simple nature. Nevertheless, it fails to provide an analytic edge to your business that will enable you to expand your client catalog to soar past competitors. Custom CRM development grants your organization the ability to effortlessly identify the needs of leading clients before the clients themselves realize them.

Good CRM platforms allow you to design and deploy customer surveys that solicit insightful data from your existing commercial partners. It will help you identify their needs and expectations before your next review. Custom CRM development allows you to solicit real-time feedback from customers in great detail. Your employees can then be assessed whose job it is to maintain and expand your current relationships.

When companies come to us for Custom CRM, we always start with a common analysis of the company’s processes and the type of data collected. Additionally, we focus on those features that are actually necessary. We know one thing for sure – a tool that is too advanced will be unwillingly used by employees. Paul Jackowski CEO, ASPER BROTHERS

Custom CRM goes further than off-the-shelf remedies by thoroughly scanning social media channels for chatter about your customers. These dedicated software solutions will automate the monitoring of the social media strategies your customers currently employ. You can then tailor your services to whatever strategy they’re presently relying on to ensure their standards are met.

When assessing whether your custom CRM development is paying for itself, ask whether it’s providing all of the six benefits which you should be deriving from your platform:

  • Trustworthy reporting of customer data
  • The simple and effective visual showcasing of this data
  • Automated messaging services for clients
  • Proactive services which prevent customer problems
  • Automated efficiency that diminishes the lead time
  • Simplified collaboration that benefits your workforce

Finally, understand that the help of a custom CRM development company greatly improves your overall business analysis. Rather than spending huge sums of money on market analysis from an outsider, companies with custom CRM solutions can rely on their current platform to cultivate a helpful dataset that can be mined for helpful observations about their industry and client base. This software empowers your team in a way that ready-made solutions can’t match, which leads to a reduction in customer churn rates and the improvement of their overall satisfaction levels.

Making CRM Work for Your Organization

In addition to monitoring customer relationships, dedicated CRM solutions also allow you to manage your internal workforce better. While ready-made CRM, which SaaS companies provide, may profess to enhance your internal management, its solutions are often generic and lacklustre. Dedicated solutions are better suited for organizations that seek nothing short of excellence in workforce management and monitoring.

A properly implemented CRM solution can yield an ROI of 45% per dollar invested. / source: ReadWrite, 2020

In addition to collecting and analyzing valuable data about your customers, dedicated CRM solutions keep track of internal sales force data which can be incredibly useful to managers. By helping them assign tasks, monitor the progress of ongoing jobs, and maintain internal records which can be consulted in the future, custom CRM development quickly pays for itself when it comes to the workforce. Thus, managers prefer the personalized approach of custom CRM rather than the boxed solutions provided by SaaS companies that are inflexible and inapplicable to many internal company operations.

Just like their managers, workers also appreciate custom CRM development because it greatly simplifies the collaborative process. Unlike ready-made CRM, which they must contort to meet their own needs, customized CRM solutions are designed with the specific needs of your workforce in mind. Employees thus become familiar with the system in less time, leading to a quicker return on investment for your company. They’ll also find it easier to use, so your IT team will spend less time schooling rank-and-file professionals about the use of complicated software.

CRM is considered one of the most important aspects of business operations as it integrates sales, marketing, customer support, and customer feedback in one system.

source: SuperOffice, 2021

Of all the benefits derived from the help of a custom CRM development company, enhanced internal efficiency is by far the most popular. Companies surveyed by Software Advice consistently noted that they relied on CRM software to easily manage contact with their clients while keeping track of their interactions with customers. Survey respondents also stressed how useful CRM was when scheduling reminders about important tasks that remain unfinished. Organizations seeking a custom CRM solution should thus keep these priorities in mind when developing their own in-house platform.

Prioritize Customer Satisfaction With CRM

At the end of the day, Consumer Relationship Management software serves to enhance overall customer satisfaction. Businesses seeking to retain their most important clients should prioritize investment in CRM software to ensure valuable relationships aren’t prematurely ended. Organizations that worry about the cost of custom CRM solutions should understand that these quickly pay for themselves. They should also realize that even a ready-made CRM solution is better than no CRM software at all.

39% of business leaders say that a high-quality customer experience provides an advantage over the competition, which can be accomplished through CRM seamlessly. / source: Impact, 2020

Custom CRM development services go the extra mile and equip your workforce with the digital tools they need to manage an influx of customer inquiries. They allow your managers to track internal goals better while streamlining the collaborative process amongst regular workers. Critically, these custom software solutions lead to less customer churn and allow you to develop better and more profitable relationships with clients who demand nothing but the best from their partners.

Identify the needs of your clients better than ever before with the help of CRM software. Before long, your custom software solution will help you accelerate to the top of the industry.


Call to action
If you’re looking for a solution to help you better manage customer relationships and connect that with your company’s processes, consider custom CRM. Contact us, and during a free consultation, we will consider the best options for you.
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